Conduct a Structured and Systematic Literature Search

A structured and systematic literature search is the foundation of high-quality academic research. It ensures that you build your study on solid evidence, identify relevant theories, discover existing gaps, and avoid duplication.

1

Clearly Define Your Research Scope and Keywords

2

Choose the Right Databases and Resources

3

Use Advanced Search Strategies and Filters

4

Screen and Select the Most Relevant Literature

5

Keep Records and Update Your Search Periodically

Example:

Research Topic: Impact of telemedicine on rural healthcare.


Keywords: telemedicine, virtual care, rural health, access to healthcare.

Pro Tip:

Use a mind map to visualize keywords, synonyms, and concepts. This helps in creating flexible and efficient search strings for different databases.

Step 1: Clearly Define Your Research Scope and Keywords

Before you start searching, you need a clear idea of your research topic, boundaries, and core concepts. This means identifying the main idea, any subtopics, and related terms or synonyms that might appear in the literature. Having a defined scope helps you stay focused and avoid being overwhelmed by unrelated results.

Start by formulating a working research question or statement. Then extract the key terms from it.

For example, if your topic is “Impact of online learning on student engagement in higher education,” your keywords might include: online learning, student engagement, higher education, e-learning, virtual classrooms.

Use Boolean operators such as:

  • AND to narrow your search (e.g., "online learning AND student engagement")
  • OR to broaden it (e.g., "online learning OR e-learning")
  • NOT to exclude irrelevant topics

Step 2: Choose the Right Databases and Resources

Not all academic databases are created equal. Selecting the most relevant and credible sources is essential for a structured literature search. The type of research you’re conducting will influence the databases you choose. For instance, a medical researcher might use PubMed, while a social scientist may prefer Scopus or PsycINFO.

Some commonly used academic databases:

  • Scopus – multidisciplinary and ideal for citation tracking.
  • Web of Science – comprehensive across sciences and social sciences.
  • Google Scholar – broad but less refined (good for early exploration).
  • JSTOR – useful for humanities and social sciences.
  • ERIC – focused on education research.
  • PubMed – excellent for health and life sciences.

You can also explore university repositories, government publications, and working papers. Don’t overlook books or edited volumes available in digital libraries.

Example:

For a study on climate policy, use databases like Web of Science, Scopus, and ScienceDirect.

Pro Tip:

Bookmark or save links to your favorite databases and use institutional access (via university login) to retrieve full-text articles. Also, look for database-specific tutorials to get the most out of search filters.

Example:

Search: "online learning" AND "student engagement"


Filters: Peer-reviewed articles from 2019–2024, English language, Education subject area.

Pro Tip:

Save your search results and export citations using tools like Zotero, Mendeley, or EndNote. These tools help organize references and simplify citation formatting.

Step 3: Use Advanced Search Strategies and Filters

To avoid drowning in thousands of results, make use of advanced search techniques. Most academic databases offer filters and search tools that let you customize your query. This allows you to find the most relevant, recent, and peer-reviewed content for your study.

Advanced search strategies include:

  • Phrase searching with quotation marks (e.g., "student engagement")
  • Truncation using a symbol like * (e.g., "educat*" will find educate, education, educator)
  • Field searching (e.g., limiting search to title, abstract, or keywords)

You can also apply filters such as:

  • Date range (e.g., last 5 years)
  • Document type (e.g., articles, reviews, theses)
  • Subject area or journal
  • Language

Step 4: Screen and Select the Most Relevant Literature

After retrieving a batch of search results, you must screen and evaluate them. Not every article that appears in your search will be relevant or of high quality. Begin by scanning titles and abstracts. If they match your research focus, then review the full text.

Criteria for screening:

  • Relevance to your research questions or objectives
  • Credibility of the source (peer-reviewed, reputable journals)
  • Recency (especially for fast-changing fields)
  • Research design and sample size (if empirical)

Once selected, organize your literature into categories or themes. You can use a literature matrix or spreadsheet with columns such as:

  • Author/year
  • Title
  • Key findings
  • Methodology
  • Relevance to your study

Example:

Discard articles that discuss primary school education if your focus is higher education.

Pro Tip:

Color-code or tag your selected articles in your reference manager for quick sorting. Group them by theme (e.g., theoretical, methodological, empirical) to make literature review writing easier.

Example:

Search Log Entry – ERIC, “remote learning” AND “student motivation,” April 2025, 1,230 results, 15 articles selected.

Pro Tip:

Set up alerts in databases like Scopus or Google Scholar. You’ll receive email notifications when new papers match your keywords, helping you stay current without restarting the entire process.

Step 5: Keep Records and Update Your Search Periodically

A structured literature search is not a one-time task. As your research evolves, new articles may be published, or your research focus may shift. Maintaining good records and revisiting your search periodically ensures your work stays up to date and grounded in current scholarship.

Keep a search log that documents:

  • Databases searched
  • Search terms used
  • Date of search
  • Number of results found
  • Articles selected

This log helps you (and your supervisor or reviewers) trace how your literature review was conducted. It also supports transparency and reproducibility, both key principles in academic research.

A structured and systematic literature search is more than just typing keywords into Google Scholar. It involves clear planning, intelligent filtering, and continuous updating.

Scroll to Top